Position:Secretary Responsible To:
Board of Directors,
Chapter Members
Direct Reports:
Noner
FUNCTION
Chief Administrative Officer for the association. Responsible for
record keeping, through own efforts or as directed to administrative
staff. Provides administrative support to the organization and
effectively interacts with the Executive Director.
RESPONSIBILITIES
Work closely with
the Executive Director to ensure accuracy of information and
adherence to required deadlines, especially with regards to the
monthly newsletter and Web site content
Manage Members’
Forum section of the newsletter, responding to members questions
or inquiries, arranging responses from the appropriate party, and
submitting appropriate content for publication
Accumulate information all year about the
chapter and compile it for the Chapter Achievement Plan submitted
to SHRM by January 31 each year. Submission of the Chapter
Achievement Plan is required by SHRM and covers the year
just passed. Submissions should be sent no later than January 31
to your SHRM Regional Team at SHRM.
Prepares submissions for chapter Pinnacle
Award nominations, if applicable.
Provide for the
distribution of meeting agendas; back up ED in the taking of
minutes; arrange meeting times, locations and notices
Ensure that
minutes have been distributed to relevant persons within one week
of meetings
Keep track of
meeting issues and timeliness of Board transactions
Ensure that all
annual election information has been transmitted to the membership
Coordinate
reports at President’s request
Respond to
correspondence under the direction of the President or
President-elect
Participate in
chapter planning activities and assist other Board members with
additional tasks, as needed
Orient incoming
secretary and/or other volunteers as needed
REQUIREMENTS Must be a SAHRA member in good
standing. Must be a member of SHRM. Possess the ability to
effectively influence volunteers. Possess excellent communication
skills (oral, written and presentation). Possess the ability to
attract, develop, mentor and influence volunteers to assist with
leadership development. Must effectively utilize staff within
constraints of limited resources. Must attend 80% of
Board of Directors meetings and 50% of SAHRA events.
TIME COMMITMENT, in
addition to Board and Monthly meetings:
Approximately 4 hours a month
Resources Available:
SHRM supplies the following resources for Chapter
Secretaries
